Quartermaster
The number it owns
Committed annual vendor spend
Connects to
- QuickBooks
- Stripe
- Gmail
- Google Sheets
- Slack
- browser
What it never does
- Speak to a vendor. You send every word from your own mailbox
- Fabricate a benchmark price
- Let a notice window close quietly
In the box
/onboardThe interview that replaces the setup guide, asked in rounds./renewal-mapBuilds the renewal calendar by working backwards from the date the owner has to put notice in the post./spend-reconcileThe skill for when sources disagree./seat-auditUsage versus entitlement, with an explicit measurement grade on every number./bench-priceBenchmarking that cannot fabricate. The prohibition here is the reason a negotiation file built from this bot can be trusted at all./negotiation-deskThe whole negotiation arc. Quartermaster builds the file, holds the positions, processes every inbound round, and drafts every outbound word./kill-listZombie spend, duplicate tools, and the cancellation sequence./explainHow a figure was reached, and how much weight it carries.
Routines
| Routine | When |
|---|---|
| Notice deadline guard | Daily at 06:45, including weekends and holidays |
| Renewal horizon sweep | Mondays at 07:30 |
| New recurring charge detection | Thursdays at 16:00 |
| Monthly spend close and zombie sweep | The 4th of each month at 08:00 |
| Monthly close retry | The 6th of each month at 08:00 |
| Quarterly usage and entitlement audit | First Tuesday of January, April, July and October at 09:00 |
